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Privacy Policy

1. An overview of data protection

General

The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

Analytics and third-party tools

When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.

You can object to this analysis. We will inform you below about how to exercise your options in this regard.

2. General information and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this website

The party responsible for processing data on this website is:

European Research and Project Office GmbH
Heinrich-Hertz-Allee 1
66386 St.Ingbert

Represented by:
Jörg Scherer

Telephone: +49 6894 388 130
Email: contact-us@eurice.eu

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Information, blocking, deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

3. Data protection officer

Statutory data protection officer

We have appointed a data protection officer for our company.

Verimax GmbH
WarndtstraĂźe 115
66127 SaarbrĂĽcken

Telephone: +49 89 800 65 78 0
Email: dsb.eurice@verimax.de

4. Data collection on our website

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use are stored pursuant to Art. 6 paragraph 1, letter f of GDPR. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

These data will not be combined with data from other sources.

This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.

5. Newsletter

Form for newsletter registration

  • Scope of processing of personal data
    The data you enter when registering for our newsletter.
  • Lawful basis for processing personal data
    Art. 6 (1) lit. (a) GDPR (consent by a clear affirmative action or behaviour)
  • Purpose of data processing
    We will only use the data you enter into the login screen of our newsletter for the purpose of sending you our newsletter, in which we provide you with information about our services and news. Following registration we will send you a confirmation e-mail that contains a link that you must click on in order to complete your registration to receive our newsletter (double opt-in).
  • Duration of data storage
    You can unsubscribe from our newsletter at any time by clicking on the unsubscribe link that appears in every newsletter. Following unsubscription we will delete your data without delay. We will not save your personal data before completing the double-opt-in process. We reserve the right to delete data without giving reasons and without informing you in advance or subsequent to deletion.
  • Option to object to and remove data
    The options for objecting to and removing the data are determined in accordance with the general rules on the right to object to and delete data, as required by data-protection law, that are outlined later in this data protection declaration.

If you would like to receive the newsletter, we need your email address that will allow us to verify that you are the owner of the email address provided and that you agree to receive the newsletter.

We use a double opt-in procedure so your contacts receive only the emails they've agreed to get. In order for a potential subscriber to sign up for a newsletter, they have to complete all the steps of this process. This process is complete once a user has clicked on the confirmation link in the double opt-in email. Their email address will be activated in your contact list only once they've confirmed their subscription.n the confirmation link in the double opt-in email. Their email address will be activated in your contact list only once they've confirmed their subscription.

We use this data exclusively for sending information and offers you have requested.

Brevo is the email marketing software used. This means your information is transmitted to Brevo, Köpenicker Straße 126, 10179 Berlin (formerly named: Sendinblue). Brevo is prohibited from selling your data and from using it for purposes other than sending email. Brevo is a certified German email marketing software provider, working in accordance with the European Regulation 2016/679, as well as the German Federal Data Protection Act (BDSG). A data processing agreement between EURICE and Brevo has been concluded.

More information can be found here:
https://www.brevo.com/gdpr/
https://www.brevo.com/legal/privacypolicy/

When you give a company permission to store your personal information and email address and to send you marketing emails, you can revoke this consent at any time via the unsubscribe link in every mailing.

Data protection measures are always subject to technical innovations. For this reason, we ask you to inform yourself about our data protection measures at regular intervals by consulting our data protection policy.

6. X (formerly named Twitter)

We aim to regularly inform you about the current developments of the alliance making use of the short news service Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103 U.S.A.for this purpose. Responsible for the data processing of persons living outside the United States is Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2 D02 AX07, Ireland. Please note, that you use this service and its functions on your own responsibility. This applies in particular to the use of the interactive functions (e.g. share, rate).

Data processed by X:

Information on which data and for what purposes is processed by X can be found in the X privacy policy: https://twitter.com/de/privacy

We have no influence neither on the type nor the scope of the data processed by X. Furthermore, the type of data processing, the use of data or the transfer of data by X cannot be affected. There are no effective means of control implemented.

By using X, your personal data will be collected, transferred, stored, disclosed and used by X and, in doing so, transferred to, stored and used in the United States, Ireland and any other country in which X does business, regardless of your place of residence.

X processes data that you voluntarily enter such as your name and user name, e-mail address, telephone number or the contacts in your address book when you upload or synchronize it. X also evaluates the content you share to determine what topics you are interested in, stores and processes confidential messages that you send directly to other users, and can determine your location using GPS data, wireless network information, or your IP address to send you advertising or other content.

For evaluation purposes, X may use analysis tools such as Twitter or Google Analytics. We have no influence on the use of such tools by X and have not been informed about such potential use. If tools of this kind are used by X for our account, we have neither commissioned X to do so nor approved of this or supported it in any other way. Neither will the data obtained during the analysis be made available to us. Only certain, non-personal information about the tweet activity, such as the number of profile or link clicks through a particular tweet, can be viewed by us via your account. Furthermore, we have no way of preventing or disabling the use of such tools on your X account.

Finally, X also receives information when you view content, even if you have not created an account. This so-called "log data" may include your IP address, browser type, operating system, information about the previously visited website and two of the pages you visited, your location, your mobile operator, the device you are using (including device ID and application ID), the search terms you used and cookie information. X buttons or widgets embedded in web pages and the use of cookies enable X to track your visits to these web pages and associate them with your X profile. This data can be used to offer content or advertising tailored to you.

Since X is a non-European provider with a European branch only in Ireland, it is not bound by German data protection regulations. This concerns, for example, your rights to information, blocking or deletion of data or the possibility of using usage data for advertising purposes to contradict. You have the possibility to limit the processing of your data in the general settings of your X account as well as in the section

"Privacy and Security". In addition, you can restrict X access to contact and calendar data, photos, location data, etc. on mobile devices (smartphones, tablet computers) in the settings there. However, this is dependent on the operating system used.

Further information on these points is available on the following X support pages:
https://support.twitter.com/articles/105576#
https://help.twitter.com/de/search?q=datenschutz

You can find out about the possibility of viewing your own data on X here: https://support.twitter.com/articles/20172711#

Information about the conclusions drawn by X about you can be found here: https://twitter.com/your_twitter_data

Information on the available personalization and data protection settings can be found here (with further references): https://twitter.com/personalization

You also have the option of requesting information via the X privacy form or the archive requirements:
https://support.twitter.com/forms/privacy
https://support.twitter.com/articles/20170320#

Data processed by EURICE:

We may also process your personal data. Although we do not collect any data about your X account ourselves, the data you enter into X, in particular your user name and the content published under your account, will be processed by us to the extent that we re-tweet or reply to your tweets, if applicable, or write tweets that refer to your account. The data you freely publish and distribute on X is thus included by us in and made accessible to your followers.

7. LinkedIn

We aim to regularly inform you about current developments of the project making use of the social network LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland, hereinafter referred to as “LinkedIn”. Please note, that you use this service and its functions on your own responsibility. This applies in particular to the use of interactive functions (e.g. share, rate).

We have no influence neither on the type nor the scope of the data processed by LinkedIn. We do not gain full access to such collected user data or any user profiles. We can only access public profile information. Which information you share publicly can be adjusted via your LinkedIn settings. In addition, you can actively hide your reactions to a post or unfollow the page via the LinkedIn settings. LinkedIn collects personal data of the user, e.g. via cookies. Such collection of user data by LinkedIn can also occur even if the user is not logged in or registered at LinkedIn. Information on which data and for what purposes is processed by LinkedIn can be found in the LinkedIn privacy policy: https://www.linkedin.com/legal/privacy-policy-summary

LinkedIn provides the following anonymous statistics about the usage of our project-related LinkedIn page:

  • Follower: number of persons following the page – including growth and development over a defined time frame
  • Range: number of people who see a specific contribution; number of interactions on a post, e.g., which pieces of content initiate more engagement within the community than others.

Those statistics are used to steadily improve our LinkedIn online content and to better respond to the interests of our users. We cannot link statistical data with the profiles of our LinkedIn followers.

We only receive personal data via LinkedIn, if you actively transmit your data by sending a personal LinkedIn message. We use this data (e.g. name, surname) to respond to your query.

LinkedIn Giveaway “COMPAMED Tickets 2025”

Controller

European Research and Project Office GmbH
Heinrich-Hertz-Allee 1
66386 St.Ingbert

Represented by:
Jörg Scherer

Telephone: +49 6894 388 130
Email: contact-us@eurice.eu

We have appointed a data protection officer for our company.

Verimax GmbH
WarndtstraĂźe 115
66127 SaarbrĂĽcken

Telephone: +49 89 800 65 78 0
Email: dsb.eurice@verimax.de

EURICE GmbH is solely responsible for the processing of personal data related to this giveaway.

The project coordinator and other project partners do not have access to personal data and act independently for their own communication activities.

Purpose of processing

We process personal data in connection with our LinkedIn communication activities and specifically for the giveaway of online vouchers for the COMPAMED/MEDICA trade fair in DĂĽsseldorf.
The purposes of processing are:

  • Administering the giveaway (participant management, selection of winners, delivery of voucher codes)
  • Communicating with participants via LinkedIn messages
  • Documenting the proper execution of the giveaway
  • Operating our LinkedIn project page and interacting with followers and visitors (e.g. likes, comments, shares, follows)
  • Analysing aggregated usage statistics (Page Insights)

Categories of personal data

Depending on the interaction, we may process the following data:

  • LinkedIn profile name / username
  • Content of messages or comments
  • Communication metadata (time, message ID)
  • Voucher code or winner identification (for giveaway participants)
  • Aggregated, statistical data provided by LinkedIn (“Page Insights”)
    We do not export, store or process followers’ data outside of LinkedIn unless explicitly stated.

Legal basis for processing

Legal basis
Article 6(1)(b) GDPR – necessary for the performance of a contract-like relationship - conducting the giveaway and delivering voucher codes
Article 6(1)(f) GDPR – legitimate interest in maintaining public communication and transparency - handling LinkedIn comments, likes and interactions
Article 6(1)(f) GDPR – legitimate interest in evaluating the reach of our communication
Article 6(1)(a) GDPR – explicit consent
Article 6(1)(f) GDPR – legitimate interest in complying with legal obligations - compliance & fulfilling legal obligation

Recipients of personal data

  • LinkedIn Ireland Unlimited Company (Wilton Plaza, Wilton Place, Dublin 2, Ireland) as platform provider and independent controller.
  • Internal employees responsible for project management and communication.
  • Technical or IT manager supporting the project.

Transmission to a third country

The transmission of your data is not repeated, mass or structural.

To reach broader public and to promote the participation of our partners at the COMPAMED trade fair we use the services of LinkedIn whose servers are situated outside the EU.

We are controllers within the meaning of Art. 4 No. 7 GDPR together with LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland, for the operation of MuSiC4Diabetes’ LinkedIn profile.

In this context, your data may be transferred to the USA. LinkedIn is certified under the EU-US Data Privacy Framework, so that this is a GDPR-compliant third country transfer to a country with an adequacy decision. The EU-US Data Privacy Framework was adopted by the European Commission on 10 July 2023 and US is considered as offering adequate protection of data protection within the meaning of Art. 45 GDPR.

Please note that data on the Internet can be accessed anywhere in the world, including in unsecure third countries where there is no adequate level of data protection. We therefore expressly point out that digital images, for example on our website, can be accessed worldwide and that further use by third parties cannot be ruled out. Content can also be searched for and reshared on social media services. LinkedIn is primarily responsible for this.

Data retention

Data of non-selected participants will be deleted within 30 days after completion of the Promotion.

Winner data will be retained for up to three (3) years to comply with the statutory limitation period under §195 BGB (German Civil Code).

Followers on LinkedIn

When you follow our LinkedIn page, LinkedIn processes your personal data to display our posts in your feed and to show us anonymised or aggregated follower statistics.
We do not receive access to your full LinkedIn profile or any personal contact data.

Controller for follower data processing:
LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

We and LinkedIn are joint controllers regarding Page Insights, in accordance with Article 26 GDPR.

The respective responsibilities are defined in LinkedIn’s Pages Joint Controller Addendum: https://legal.linkedin.com/pages-joint-controller-addendum

LinkedIn’s general Privacy Policy applies to your use of the platform: https://www.linkedin.com/legal/privacy-policy

Following our page is voluntary and has no effect on your participation in the giveaway.

Your rights

Each individual has the right of access in accordance with Art. 15 GDPR, the right to rectification in accordance with Art. 16 GDPR, the right to erasure (right to be forgotten) in accordance with Art. 17 GDPR, the right to restriction of processing in accordance with Art. 18 GDPR, the right to data portability in accordance with Art. 20 GDPR as well as the right to object in accordance with Art. 21 GDPR. Limitations in accordance with §§ 34 and 35 of the German Federal Data Protection Act apply to the right to access and the right to erasure. In addition, individuals have a right to lodge complaints with the data protection supervisory authority about the processing of personal data by us. (Art. 77 GDPR in conjunction with § 19 BDSG).

The competent supervisory authority is
Unabhängiges Datenschutzzentrum Saarland
Die Landesbeauftragte fĂĽr Datenschutz und Informationsfreiheit
Fritz-Dobisch-StraĂźe 12
66111 SaarbrĂĽcken
Germany
Phone: +49 681 94781-0
Poststelle@datenschutz.saarland.de

If you have any questions concerning data protection, please contact our data protection officer Verimax GmbH or LinkedIn directly.
In joint controllership cases (Page Insights), LinkedIn is primarily responsible for providing information about the processing of Insights data and enabling the exercise of rights.

Security measures

We implement appropriate technical and organisational measures (TOMs) to protect personal data, including:

  • Limited access to the official LinkedIn account (authorised staff only)
  • Strong authentication and password protection
  • Deletion of private messages after completion of the giveaway
  • No transmission of voucher codes outside the LinkedIn platform

Contact

If you have any questions about data protection in connection with this LinkedIn activity, please contact dataprotection@euriceu.eu

Terms and Conditions of Participation

Download the Terms and Conditions of Participation